CSUBUY Procure-to-Pay (P2P)

What is CSUBUY Procure-to-Pay (P2P)

The CSUBUY Procure-to-Pay (P2P) application is a centralized, systemwide platform designed to standardize, streamline, and enhance procurement and payment processes across all California State University campuses. This strategic solution reinforces our commitment to operational efficiency, transparency, and compliance—enabling campuses to manage purchasing and payment activities with greater consistency and accountability.

Through standardized workflows, real-time data access, and integrated tools, the P2P system helps reduce manual touchpoints, improve supplier collaboration, and support smarter, data-driven procurement decisions. Whether you’re initiating a purchase, managing a contract, or processing an invoice, the platform is built to support both daily operations and long-term strategic goals across the CSU.

Key Benefits of CSUBUY P2P:

• Streamlined procurement and payment processes for increased efficiency

• Greater visibility into transactions and spending

• Enhanced data quality to inform better decision-making

• A more intuitive and improved user experience

• A foundation for ongoing optimization and continuous improvement

Frequently Asked Questions (FAQ)

For Æðµã´«Ã½ employees seeking guidance on CSUBuy P2P processes, including requisitions, approvals, and payment workflows, please visit our internal FAQ page:

Note: This resource is intended for Æðµã´«Ã½ employees. Suppliers should refer to the CSU Supplier Resources page for registration and onboarding assistance.

Still have questions?

Submit a Optimize Ticket for further assistance. - COMING SOON!

Planning For Fiscal Year-End: Transition Strategies

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Category	Legacy (Current Process)	New P2P Process (Live January 26th, 2026)
New Requisitions / Goods, or Services	Submitted via CFS Finance Access Requisition Access in CFS will be removed on January 30th, 2026	Entered directly in P2P (Please see )
Blanket POs	Submitted via CFS Finance Access  Blanket POs entered in CFS will NOT carry over to CSUBUY Procure-to-Pay (P2P) and will be processed for dates up to February 28, 2026	Close PO in CFS and create a new PO in CSUBUY for March 1, 2026 - June 30, 2026 (Please see )
Existing Commodity/Service POs (Not Blankets)	Open POs in CFS Finance Access	Leave current PO in CFS if completing by Fiscal Year End
In-Flight CFS Transactions	Requests, POs, Invoices that are submitted prior to go-live	Process in CFS ASAP
Direct Pay Requests (Allowable)	Allowable Request submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page	Facilitated on the various order forms in P2P - ABA forms link will no longer available Jan 30th
Direct Pay Requests (Exception to Policy)	Exception to Policy Request submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page with additional information	Facilitated on the various order forms in P2P - ABA forms link will no longer be available Jan 30th. Refer to Frequently Asked Questions (FAQ) section below regarding After the Fact transactions
Suppliers / Vendors	Vendor completes 204 form via OnBase to create supplier and provides to campus department	Campus end users can invite new suppliers to complete the self-registration process via the P2P platform (Please see )
Payments / Invoices	Processed via CFS with invoice submitted by department to applicable Adobe Sign Workflow	Suppliers able to upload through their supplier portal, or submit to CSUBUY-P2P@csus.edu - Once submitted all invoices are managed directly in P2P (Please see )
Marketplace	Campus Marketplace (Amazon, Staples, etc.)	P2P Catalog Punchouts with automated requisitions
Receiving (3-Way)	Department emails Distribution/Receiving for posting (Stock Receipt Report)	Receipt required in P2P (Please see )
Receiving (2-Way)	2-Way: Dept signs and authorizes on invoice able to issue payment (Invoice Approval via Adobe Sign)	Verification required by the PO Owner in P2P (Please see )
Independent Contractors & Guest Lecturers	Manual campus process and routing	Automated routing to HR compliance approvers through P2P
IT Purchases / ITPR	Manual submission via ServiceNow Tickets	Automated routing to IRT compliance approvers through P2P
Branding and Logo Items	Manual campus process and routing	Automated routing to Branding compliance approvers through P2P
Facilities Pre-Approvals (Furniture/Vehicle)	Manual campus process and routing	Automated routing to Facilities compliance approvers through P2P
Delegation of Fiscal Authority	Manual campus process and routing	Automated workflow based on chartfield and dollar thresholds in P2P (Please see BMSS Effective Nov 21st, 2025)

Supplier Registration Assistance

Please reference the CO page for Supplier guides!

Procure-to-Pay (P2P) Lab Sessions

UPCOMING EVENTS

Sign up for labs sessions and weekly office hours on our

Please review all training materials on the !

Lab Sessions will be recorded and published via sharepoint once available.

Hypercare Support Labs	Dates & Time	Resources
Week 1 : Intro Labs (system introduction, navigations, profile, supplier search, punchouts, forms, chartfields, check out, searching)	Week of January 26th, 2026
Week 2 : Shopper/Requester Labs (shopping, carts, cart management, punchouts, forms, requisitions, workflows, supplier request, change requests)	Week of February 2nd, 2026
Week 3 : Approver Labs (review requests, approval actions, comments)	Week of February 9th, 2026
Week 4 : Receiving, voucher processes and approval, search functions	Week of Febraury 16th, 2026

Demonstration & Training Videos

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Demonstration Category	Dates	Sharepoint
Campus Users	Fall 2025
Æðµã´«Ã½ Approvers	Fall 2025
Day in the Life	January 2026

Contact Us

For questions and invoices please submit an Optimize ticket:

Campus Marketplace - Auxiliary Purchases Only

The Campus Marketplace is a collection of supplier catalogs with CSU contracted pricing. The marketplace provides ProCard users discounted pricing and suppliers a trade portal for selling their product through a "Supplier Hosted Catalog."