Support Page Content
CHRS Training & Instructions
Welcome to CHRS Training and Instructions for employees!
We provide foundational training through online job aids -- including instructions, videos, and other resources -- as outlined in the left navigation menu of this page. For real-time virtual support (via Zoom), search "CHRS Open Support" in . Training for Timekeepers and Approvers/Managers is also available via .
This page is dedicated to staff instructions and resources. Unit 3 employees have a dedicated CHRS Training and Resources for Faculty and Unit 3 Employees page.
CHRS Training and Resources
These tailored guides provide links to job aids with videos on how to use features in CHRS.
and CHRS Resources for Faculty and Unit 3 Employees
- Avoid tiles,
- ?
Quick Links to Training, Job Aids, Payroll Deadline Notifications
起点传媒
Access CHRS
Common Human Resources System (CHRS) is a single Human Resource data management system for all 23 universities in the CSU system, plus the Chancellor’s Office.
Accessing CHRS
- Log in to from a computer using your SacLink account and password
- Login requires 2-Step Verification with Duo
- Mobile devices: 1) Ensure you have Duo setup on your mobile device first. 2) Open via an internet browser. 3) Login requires 2-Step Verification with Duo. 4) Select the "Go to Employee Portal" button.
- Select
Watch the to learn how to create Favorites and Sign Out
Review features available in
See also
CSU Time for Employees
These options are available to Faculty, Lecturers, Staff, Managers, GAs, TAs, and Salaried Employees
Navigating to CSU Time for Employees
- To access CSU Time, follow the Access CHRS instructions.
- From the Employee Self Service drop-down, select Employee Self Service
- From the Employee Self-Service Screen, select CSU Time.
CSU Time Instructions and Video Tutorials
With CSU Time, you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below.
-
- (Hourly Employees)
- Student Assistant Time Entry
- Additional Time Reporting Options
- View Paycheck >
CSU Time for Faculty and Unit 3 Employees
Resources are available on the CHRS Training and Resources for Faculty and Unit 3 Employees Page.
CHRS Training and Resources for Faculty and Unit 3 Employees Page
Student Employee & Hourly Time Reporting
Navigating to CSU Time for Student Employees & Hourly Time Reporting
- To access CSU Time, follow the Access CHRS instructions.
- From the Employee Self-Service Screen, select CSU Time.
- You will be directed to the Enter Time Page. Select your job from the Job Title drop-down menu.
- Note: "Job Row #" in CHRS was called "Empl Record Number" in CMS-HR.
CSU Time for Student Employees & Hourly Time Reporting Instructions and Video Tutorials
With CSU Time, you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below. Timesheet entry is sometimes called Elapsed Time and Payable Time in the job aids. Please enter time worked at the end of each day.
- CSU Learn e-course:
Teaching Associate (TA) and Graduate Assistant (GA) Absence Management
Timekeeper and Approver/Manager Job Aids
Our new Common Human Resources System (CHRS) offers greater transparency! Timekeepers play a crucial role in CHRS, and are the first point of contact for employees to resolve Time & Labor (TL), Absence Management (AM), and No Leave Taken (NLT) issues. Department Timekeepers can reach out to Payroll for assistance as needed, but remain as the primary employee contact. Employees should be directed to their Timekeeper for assistance (rather than Payroll).
Best Practices
Time & Labor (TL) or Timesheet, Absences and No Leave Taken changes should be submitted by the Employee.
Timekeepers provide support for employees, run reports or queries to identify outstanding issues, and provide support for Approvers.
Timekeeper Activities, Weekly and Monthly
and request employees to make revisions as needed
(if delegated by manager)
(if delegated by manager)
Run Absence Management reports or queries (if delegated by manager)
Chat/email Approver when CSU Time is ready to approve
Dock Notices to Payroll
Late Time Entry Notice to Payroll
Schedule Timesheet Review Reminders in Outlook or other tool
Approver/Manager Activities, Weekly and Monthly
Schedule Timesheet Approval Reminders in Outlook or other tool
Manage and - weekly (e.g., every Monday)
Manage and - as requested by employees
Manage and - weekly or by the end of the month
Navigating to Timekeeper Options
- To access Timekeeper options, follow the Access CHRS instructions.
- Select the Navigation (Compass) Icon from the top-right in the Menu
- Select Manager Self-Service from the Menu
- The process of navigating to different options varies depends on your role. Select Timekeeper Role or Approver/Manager Role from the accordions below for more information.
Additional Options
- Managers can delegate Absence Management (Approve Absences and Approve NLT) to another manager for short periods of time while on vacation or leave.
Re-Route - If there is an urgent need, Payroll may be able to temporarily re-route manager approvals (for Absence Management and Time & Labor) to another manager in the department. Payroll will need to know the the start and end date of the re-route.
If you have a Timekeeper (TK) role, you have access to CSU Absence Timekeeper Review and CSU Create & Maintain Absences from the Manager Self Service screen. Some Timekeepers may also have Team Time and CSU Approve/Request NLT.
Timekeeper Instructions and Video
From the Manager Self Service screen, you can complete various actions. Instructions and step-by-step video tutorials on how to complete each action, can be found in the links below.
CSU Create & Maintain Absences
From CSU Create & Maintain Absences, you can complete the actions below:
- - TK
Team Time
From Team Time, you can complete the actions below:
- - TK + MGR
- CSU Work Student Balance - TK
You will find additional options in the Navigation Menu (Compass Icon located at the top-right menu)
Navigation Menu (Compass Icon) > Global Payroll & Absence Mgmt
- - TK
- - TK
- - TK + MGR
Navigation Menu (Compass Icon) > Manager Self Service > Time Management > Report Time
- - TK + MGR
- Tip: Click on the Summary tab to review the total hours reported for the pay period and the weekly totals. Check that a student assistant did not enter more than 20 hours per week for the regular semester or 40 hours per week for summer, intercession, and academic breaks.
- - TK
- - TK + MGR
If you have a Approver/Manager role (MGR) role, you have access to Team Time and CSU Approve/Request NLT on the Manager Self Service screen.
Approver/Manager Instructions and Video Tutorials
From the Manager Self Service screen, you can complete various actions. Instructions and step-by-step video tutorials on how to complete each action can be found in the links below.
Tip #1: Save the following weekly actions as favorites to make it easy to access in the future.
Tip #2: It is highly recommended that you review/approve entries on a WEEKLY basis as all absence entries and timesheets must be approved by the third calendar day after a pay period ends.
Tip #3: Schedule Timesheet Approval Reminders in Outlook or other tool
Weekly Actions
Manage and
- Menu > Manager Self Service > Time Management > Approve Time and Exceptions > Payable Time. No tile is available to approve payable time; please add to favorites.
- Timesheet entries are completed daily, on the day the employee works/takes the time. No system notifications occur for approvers of timesheet / payable time.
Manage and
- Menu > Manager Self Service > Time Management > Approve Time and Exceptions > Multiple Absence Requests. No tile is available to approve payable time; please add to favorites.
- NEW! Approvers will receive an email reminder when employees submit absence requests.
- Identified issue: Approvers are unable to view "Reviewed" entries in CHRS. Temporary workarounds: 1) Timekeepers take a screenshot of the page showing the Reviewed entries and email it to their approver, 2) managers go to the page, or 3) establish another communication method to share this information.
Manage and
- Use CSU Approve/Request NLT tile, or
- Menu > Manager Self Service > CSU Manager Self Service > CSU MSS Approve NLT
- Employees submit NLT once per pay period
Manager Self Service > Team Time
- - TK + MGR
- - MGR
- - MGR
- - MGR
- - MGR
Manager Self Service > CSU Approve/Request NLT
- [aka: CSU MSS Approve NLT] - MGR
- [aka: CSU NLT Entry] - MGR
You will find additional options in the Navigation Menu (Compass Icon located at the top-right menu)
Navigation Menu (Compass Icon) > Global Payroll & Absence Mgmt
- - TK + MGR
Navigation Menu (Compass Icon) > Manager Self Service > Time Management > Approve Time and Exceptions
- Payable Time (Timesheet Submissions) - MGR
- Approve Absence Requests - MGR
- Approve Cancelled Absences - MGR
Navigation Menu (Compass Icon) > Manager Self Service > Time Management > Report Time
- - TK + MGR
- - MGR
- - TK + MGR
- - MGR
Navigation Menu (Compass Icon) > Manager Self Service > Time Management > View Time
- View Requests - MGR
- Absence Balances (for employees) - MGR
Navigation Menu (Compass Icon) > Manager Self Service > Time Management
- (same as Absence Balances) - MGR
Update Personal Details
Navigating to Personal Details
- To access Personal Details, follow the Access CHRS instructions.
- From the Employee Self Service drop-down, select Employee Self Service
- From the Employee Self-Service Screen, select CSU Personal Details
Personal Details Instructions and Video Tutorials
-
- Enter your paycheck designee
- View your new CHRS ID at the top of the CSU Paycheck Designee screen (as CHRS Person ID). The CHRS ID displays as Empl ID elsewhere in CHRS, and is different than your Sac State ID.
Temporary Academic Employment Appointments
Temporary Academic Employment, or TAE, options are available for ALL temporary Unit 3 faculty employees including Lecturer appointments and Unit 11: Teaching Associate (TA), Graduate Assistant (GA), and Instructional Student Assistant (ISA) appointments
CSU TAE Department Staff Information
Unit 3 Faculty
Unit 11 Academic Student Employees
Effective 3/24/2025, Recruitment of Unit 11 Academic Student Employees is through PageUp
- View Office of Graduate Studies > Faculty and Staff Resources for Unit 11 job postings
- Unit 11 Hiring Overview (for departments)
- - Use to submit a question or request a zoom meeting
- View Student Employment > CHRS Recruiting (PageUp) and CHRS Recruiting Training Resources
Additional CHRS Job Aids
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-
-
- How to separate an academic student employee when their appointment has ended
Department Revisions, Reviewers and Approvers
- Sac State TAE Business Process Guides (Coming Soon!)
For information on accessing an employee's TAE appointment or course assignments via self service, please visit the CHRS Training and Resources for Faculty Page.
Recruiting and Hiring
Navigating to CHRS Recruiting
- Log in to
- From Employee Quick Links, select CHRS Recruiting - Page Up
- You will land on the CHRS Recruiting - Page Up Dashboard.
CHRS Recruiting User Guides and Videos
With Page Up (CHRS Recruiting), you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below.
Staff & Managers (MPP): CHRS Recruiting User Guides
Unit 3 Employees:
- Tenure Track Faculty - Recruitment Resources and Inclusive Hiring Toolkit and CHRS Recruiting User Guides (includes tenure-track librarians)
- Lecturer - Temporary Faculty Hiring business process guidance and CHRS Recruiting User Guides
- Other Unit 3 Employees (e.g., coaches, counselors, student services professional - academic related) - please email facultyaffairs@csus.edu and request assistance
Unit 11 Employees:
- These options are available for Unit 11 Employees: Teaching Associate (TA), Graduate Assistant (GA), and Instructional Student Assistant (ISA) appointments - [new business process web page in development]
Student Assistants (Unit 15 Employees):
- Refer to for recruiting (via Handshake), hiring (Student Employment Handbook and SEPTF), and separating (SEPTF) student assistants.
Benefits Self Service
Navigating to Benefit Options
- To access Benefit options, follow the Access CHRS instructions.
- From the Employee Self-Service Screen, select any of the Benefit tiles: CSU Benefits Summary, CSU Life Events, Hire/Newly Eligible Enrollment, Benefit Statements, CSYou Benefits.
Benefit Self-Service Instructions and Video Tutorials
Benefits options and choices are now completed online.
- - to add/delete dependents, enroll/cancel benefits
- (coming September 2025)
Reports
With CHRS there are multiple options for reporting. Reports are offered in the following priority order:
1. CHRS Delivered Reports & CHRS Queries
- Not working, please use the Cognos report for Work Study
CHRS Queries
Since campus queries are not migrating, Sac State's CHRS module leads will create a few standard private queries -- after Go Live -- to be shared with module users (beginning in early April 2025).
- Position Management and LCD Queries: contact Diana Lynch (Budget)
- Faculty Data Queries: contact facultyaffairs@csus.edu
- Workforce Administration Queries - Matthew Kurtz (Employment Services) for other Job Data queries
CSU-wide CHRS public queries will be available as CHRS evolves
2. Campus Reports
SACHR010 - Vacation Over Max
SACHR025 - Position Management Report (will include old and new CHRS position numbers)
- My Sac State > Cognos > Team Content > Human Resources > CHRS Department Users > Active Position Report (SACHR025)
Learn how to use Cognos Reporting - watch the Cognos Video Tour
If access is needed for campus reports, ask your department contact to submit a CARS request on your behalf for SAC_RPTHRALL
Special Notes:
- Cognos reports are based on the previous day's data snapshot imported into the data warehouse. Therefore, the information you see is usually one day behind the live data in CHRS.
- Six years of historical data will be imported into CHRS. For areas requiring archived historical data, a Cognos report will become available using a snapshot of CMS-HR data as of mid-March 2025.
3. QuickSight
CSU Systemwide delivered reports
4. Snowflake
CSU Systemwide delivered reports using campus-specific databases schema
Frequently Asked Questions
Time & Labor / Absence Management / Pay
- I am a Unit 11 (GA, TA, ISA) or Unit 3 (faculty, lecturer) employee and the system will not allow me to submit time. What do I do?
- First, to ensure all positions are acknowledged. If any acknowledgement is missing, select Acknowledge and submit.
- I did not get paid for all the hours I worked. Who do I contact?
- First, contact your department Timekeeper and ask them to review what you submitted in the system and what was approved. If a correction needs to be made, and the Timekeeper needs assistance, the Timekeeper can contact the Approver/Manager or Payroll for further assistance.
CHRS E-Courses
The following are available through CSU Learn.
For Employees
For Approvers/Managers and Timekeepers
Need Help?
With the implementation of the new Common Human Resources System, the contacts for specific roles and responsibilities may have changed. If the provided job aids do not answer your question, please reach out to the team using our comment link, enroll in training, or consult the resources available on the CHRS main page.
Tiered support and learning is offered through:
- CSU Learn voluntary e-course for CHRS end users (coming soon!)
- Job Aids and Instructions (via this web page) available 24/7
- CHRS Open Support Hours (just after Go Live) as available on the calendar > search for "CHRS"
- Department Timekeepers (who can elevate requests as needed)
- Training for Timekeepers/Approvers and End Users as available on the calendar > search for "CHRS"
- And campus users can submit an